Contracts/ Billing Clerk - US Auto Trust - Orange County, California, United States

Wed, 25 Feb 2026 21:00:45 -0600

Location: Orange County, CA

US Auto Trust is one of California’s fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin, Land Rover, Jaguar, Lotus and Cadillac.

We are seeking a highly detail-oriented and organized Automotive Contracts/ Billing Clerk to join our team. This position plays a crucial role in reviewing contracts and ensuring compliance with company standards and federal and state regulations. The ideal candidate will have strong communication skills, a thorough understanding of sales contracts and tax laws, and proficiency in accounting entries related to vehicle sales.

Compensation: $28-$33/hour

Key Responsibilities:

Manage and maintain accurate schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts.

Ensure compliance with all relevant laws and regulations concerning sales contracts and sales tax.

Post new and pre-owned contracts.

Process and review new and pre-owned contracts to ensure they comply with company standards and legal requirements.

Perform compliance checks on all deals and conduct a final scan into CDK.

Handle payoff checks and equity checks efficiently

Process monthly dealer finance reserves and diligently follow up on aged items.

Reconcile factory incentives and follow up on any aged items.

Pay monthly aftermarket invoices, reconcile schedules, process cancellations, and follow up on aged items.

Reconcile schedules and ensure compliance with revenue recognition practices. Follow up on aged items as needed.

Prepare the monthly CAVS report to ensure gross matches accounting records.

Manage daily flooring payments and request flooring as needed. Ensure audit items are addressed within 24 hours.

Requirements:

Minimum of 2 years' experience in Dealership Contracts Desk

Experience in CDK

Highly organized and detail-oriented, with the ability to prioritize tasks.

Tech-savvy, comfortable with web-based programs, and proficient in Excel.

Attention to detail and a high degree of accuracy in financial management.

Proficiency in 10-key skills.

Thorough understanding of laws related to new and pre-owned sales contracts and sales tax.

Ability to work well in a fast-paced environment and manage multiple tasks efficiently.

A team player who is coachable and strives to grow.

Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition.

Current California Driver's License

What We Offer:

Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.

Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.

Values-driven culture built on integrity, professionalism, excellence and teamwork.

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).